Subcategories:
Scanners
In today’s business environment Scanners are essential to your Telecommuting staff, Meetings, Presentations, Training Sessions and Seminars – whether in house or events.View products from many of the industries leading manufacturers listed on the left under the Scanners Category and let us provided you with a quote.
Scanners allow you to share information with those on the network and in front of you - it is what it's all about, ‘Scanning is Green’. As well as record retention rules administered by such authorities as the SEC, NASD, IRS, and FDIC. ECM and document imaging and related management solutions not only improve the bottom line, but also help limit exposure to civil and criminal liability due to non-compliance.
While laws and auditing authorities vary by industry and region, you will find that many regulations have points in common regarding electronic record keeping. In general, scanning your current documents in storage reducing retrieval time requests from customer, and other departments.
Document management is the conversion of paper documents into electronic images on your computer. Once on your desktop, these documents can be retrieved effortlessly in seconds.
Thousands of organizations around the world use document management every day instead of paper filing systems. The reasons for this change are simple:
Document Management
- Prevents lost records.
- Saves storage space.
- Manages records easily.
- Finds documents quickly.
- Makes images centrally available.
- Eliminates the need for file cabinets.
A complete document management system comprises five elements:
- Scanning - (Current and stored documents, either in filing cabinets or off site storage facilities) Major advancements in scanning technology make paper document conversion fast, inexpensive and easy. A good scanner will make putting paper files into your computer easy.
- Storage - (ECM system reducing cost on filing cabinets and offsite storage) The storage system provides long-term and reliable storage for documents. A good storage system will accommodate changing documents, growing volumes and advancing technology.
- Indexing - The index system creates an organized document filing system and makes future retrieval simple and efficient. A good indexing system will make existing procedures and systems more effective.
- Retrieval - The retrieval system uses information about the documents, including index and text, to find images stored in the system. A good retrieval system will make finding the right documents fast and easy.
- Access - Document viewing should be readily available to those who need it, with the flexibility to control access to system. A good access system will make documents viewable to authorized personnel, whether in the office, at different locations, or over the Internet.
